GameBiller is gaming cafe software for billing and managing gaming venues — PC gaming cafes, PS5 and console lounges, esports centers, LAN venues, VR arcades and racing-sim lounges. It tracks every station in real time, bills sessions to the minute, issues tax-ready invoices, manages snacks, memberships and staff, and reports revenue daily. It runs in a browser and starts free.
PC, PS5, PS4, Xbox, VR, arcade and racing sims on a single live board — running, paused or free — from any device.
Per-hour, per-slot or multiplayer-tier pricing, plus happy hours, bonus time, memberships and percentage or flat discounts.
GST in India, VAT, sales tax or consumption tax elsewhere — configured per shop, with thermal print, PDF and WhatsApp delivery.
Recognise returning players by phone number, sell hour bundles, run loyalty points and track who is worth keeping.
Daily and monthly reports by station, game type and payment method, exportable to Excel and PDF.
Lock each gaming PC until a registered gamer signs in, then bill their prepaid hours automatically and lock again when the balance runs out. Runs on Windows Home — no domain, server or Pro licence — and most gaming cafe software has no equivalent.
A chat assistant answers setup and how-to questions inside the product — stations, pricing, PC Lock, memberships, reports — so a new owner is not hunting through documentation mid-shift.
A gaming venue sells time, not items, so ordinary retail POS software cannot run one. The timer is the cash register: it has to survive a browser crash, a power cut and a staff handover without losing a minute. GameBiller keeps session time on the server rather than in the browser, uses optimistic locking so two staff cannot double-bill the same seat, and isolates every shop’s data completely. That is the part that is hard to retrofit, and it is the part most spreadsheets and generic POS tools get wrong.
Gaming cafe software runs the commercial side of a gaming venue: it tracks which stations are occupied, times each session, calculates the bill from your rate card, issues an invoice, and reports revenue. Better systems also handle snacks, memberships, loyalty, staff permissions and locking unattended PCs. GameBiller does all of these from a browser.
Many small venues still run on a notebook or a spreadsheet, which leaks money through missed minutes and forgotten add-ons. Purpose-built options such as GameBiller replace that with automatic per-station timers, itemised bills, GST-ready invoices and daily revenue reports — and start free, so the switch costs nothing to try.
Yes. GameBiller treats PS5, PS4 and Xbox stations as first-class alongside PCs, including extra-controller charges, different rates for solo versus 2/3/4-player sessions, and per-console revenue reporting.
Nothing. GameBiller is free gaming cafe software — the Free Forever plan covers unlimited stations (T&C apply) with unlimited sessions and unlimited invoices, GST-ready billing, WhatsApp receipts, snacks and the PC Lock agent, with no credit card, no setup fee and no expiry. Terms and conditions apply.
No. GameBiller is a web app, so the counter runs on any phone, tablet or laptop with a browser. The only optional install is the PC Lock agent, which goes on the gaming PCs themselves if you want them locked between customers.
Yes. Multiple people can work the same floor simultaneously — the dashboard reconciles against the server every few seconds, and optimistic locking prevents two staff from billing the same seat twice.
Yes. GameBiller supports 23 countries, each with its own currency, tax treatment and date format — GST in India, Australia, Singapore, New Zealand and Canada, VAT across the UK, UAE and much of Africa and Southeast Asia, sales tax in the United States, and no tax line where none applies.
You can start billing on GameBiller immediately and keep your old records separately — nothing has to be migrated for the software to work from day one. Reports and invoices export to Excel and PDF, so the new history stays portable too.
Free Forever — no credit card, set up in minutes (T&C apply).
Start Free Forever