GameBiller is gaming cafe software for billing and managing gaming venues — PC gaming cafes, PS5 and console lounges, esports centers, LAN venues, VR arcades and racing-sim lounges. It tracks every station in real time, bills sessions to the minute, issues tax-ready invoices, manages snacks, memberships and staff, and reports revenue daily. As gaming cafe management software it covers what happens away from the till too: staff roles and permissions, snack stock, customer history and the daily revenue picture all sit in one place. It runs in a browser and starts free.
PC, PS5, PS4, Xbox, VR, arcade and racing sims on a single live board — running, paused or free — from any device.
Per-hour, per-slot or multiplayer-tier pricing, plus happy hours, bonus time, memberships and percentage or flat discounts.
GST in India, VAT, sales tax or consumption tax elsewhere — configured per shop, with thermal print, PDF and WhatsApp delivery.
Recognise returning players by phone number, sell hour bundles, run loyalty points and track who is worth keeping.
Daily and monthly reports by station, game type and payment method, exportable to Excel and PDF.
Lock each gaming PC until a registered gamer signs in, then bill their prepaid hours automatically and lock again when the balance runs out. Runs on Windows Home — no domain, server or Pro licence — and most gaming cafe software has no equivalent.
A chat assistant answers setup and how-to questions inside the product — stations, pricing, PC Lock, memberships, reports — so a new owner is not hunting through documentation mid-shift.
A gaming venue sells time, not items, so ordinary retail POS software cannot run one. The timer is the cash register: it has to survive a browser crash, a power cut and a staff handover without losing a minute. GameBiller keeps session time on the server rather than in the browser, uses optimistic locking so two staff cannot double-bill the same seat, and isolates every shop’s data completely. That is the part that is hard to retrofit, and it is the part most spreadsheets and generic POS tools get wrong.
Gaming cafe software runs the commercial side of a gaming venue: it tracks which stations are occupied, times each session, calculates the bill from your rate card, issues an invoice, and reports revenue. Better systems also handle snacks, memberships, loyalty, staff permissions and locking unattended PCs. GameBiller does all of these from a browser.
Many small venues still run on a notebook or a spreadsheet, which leaks money through missed minutes and forgotten add-ons. Purpose-built options such as GameBiller replace that with automatic per-station timers, itemised bills, GST-ready invoices and daily revenue reports — and start free, so the switch costs nothing to try.
Yes. GameBiller treats PS5, PS4 and Xbox stations as first-class alongside PCs, including extra-controller charges, different rates for solo versus 2/3/4-player sessions, and per-console revenue reporting.
Nothing, for the software itself. GameBiller runs on the Free Forever plan* (T&C apply), covering unlimited stations with unlimited sessions and unlimited invoices, GST-ready billing, WhatsApp receipts, memberships, snacks and the full reports, with no credit card, no setup fee and no expiry. For gaming cafes in India that includes PC Lock for locking gaming PCs, at no per-PC charge — the billing software and the kiosk agent are 100% free together. Terms and conditions apply.
No. GameBiller is a web app, so the counter runs on any phone, tablet or laptop with a browser. The only optional install is the PC Lock agent, which goes on the gaming PCs themselves if you want them locked between customers.
Yes. Multiple people can work the same floor simultaneously — the dashboard reconciles against the server every few seconds, and optimistic locking prevents two staff from billing the same seat twice.
Yes. GameBiller supports 50 countries, each with its own currency, tax treatment and date format — GST in India, Australia, Singapore, New Zealand and Canada, VAT across the UK, UAE and much of Africa and Southeast Asia, sales tax in the United States, and no tax line where none applies.
You can start billing on GameBiller immediately and keep your old records separately — nothing has to be migrated for the software to work from day one. Reports and invoices export to Excel and PDF, so the new history stays portable too.
Billing software stops at the bill: a timer and an invoice. Gaming cafe management software covers the rest of running the venue — who is on shift and what they are allowed to change, what snack stock is left, which customers come back, what each station earned this month, and whether an unattended PC is locked between customers. GameBiller does both, so the session that produced the bill and the report that explains the month come from one record instead of two systems you reconcile by hand.
Yes. Staff accounts are separate from the owner login and each is granted only the permissions you choose, so someone on the counter can run sessions and take payments without reaching pricing, reports or other staff accounts. Discounts and adjustments are recorded against the person who applied them, so an unusual bill can be traced instead of argued about.
Yes. Snacks and drinks are added to a running session and billed on the same invoice as the game time, and stock is counted down as items sell so you can see what is running low. Items you do not want counted — a service, or something you never run out of — can be priced without stock tracking at all.
Free Forever — no credit card, set up in minutes (T&C apply).
The billing software is completely free — unlimited stations, unlimited invoices, no hidden charges and no restrictions. The optional PC Lock add-on is free for gaming cafes in India (T&C apply). Outside India, plans from $1 per PC per month. Consoles free. No setup fee, no annual contract — that add-on is how GameBiller earns its revenue and keeps the platform running.
Start Free Forever